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«ROLL CALL – PRESENT: Alderman Wynne Alderman Tisdahl Alderman Bernstein Alderman Rainey Alderman Holmes Alderman Wollin A Quorum was present. ...»

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CITY COUNCIL November 24, 2008

ROLL CALL – PRESENT:

Alderman Wynne Alderman Tisdahl

Alderman Bernstein Alderman Rainey

Alderman Holmes Alderman Wollin

A Quorum was present. Alderman Moran Alderman Jean-Baptiste

ABSENT: Alderman Hansen

PRESIDING: Mayor Lorraine H. Morton The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor Morton on Monday, November 24, 2008, at 9:04 p.m. in the Council Chamber.

MAYORAL ANNOUNCEMENTS:

Mayor Morton had two announcements for the Council, members in the Council Chambers and the viewing audience.

ECMC TV channel 6 will air an 8 hour “Our Town Evanston” marathon on Thanksgiving Day, Thursday 11/27 from 4pm to 12 midnight. This program is in honor of Ellen Schrodt who was the producer of the “Our Town” show. She said she was delighted that they were doing this because it is a nice way, of letting the public know we’re all very grateful for the service she provided to our community.

Secondly, the Mayor announced the City of Evanston received a Gold Award in the plan category under the title of City of Evanston West Evanston Physical Planning and Urban Refill Plan. It identifies strategies for redevelopment of two key neighborhoods in West Evanston. The plan combines a strong vision with feasible implementation. As a result of the recognition we have received this plaque. She then read the inscription on the plaque and showed it to the public and TV viewers. She also gave thanks to the staff and Aldermen who worked so hard for their recognition.

Mayor Morton proclaimed the month of December 2008 to be “NATIONAL DRUNK & DRUGGED DRIVING (3D) PREVENTION MONTH” in the City of Evanston

CITY MANAGER ANNOUNCEMENTS:

Interim City Manager Russell had two announcements.

The first one came from Mr. Dorneker who spoke on the annual tree lighting ceremony which will kick off the Holiday Season on Tuesday, November 25th at 5:30 in Fountain Square. There will be outside performance of Holiday carols by the Music Institute of Chicago’s Children Choir and a visit from Evanston’s Mayor Lorraine Morton on an Evanston Fire truck. The Mayor may be accompanied by a special visitor from the North pole, if we can get him to take some time off from work. Last week a 50 foot tree was cut down which was donated by an Evanston resident and then set up in Fountain Square. This year will mark the first green tree lighting ceremony with thousand of reusable LED lights, and LED lighted candles that the children will hold while singing. Kids who attend will receive 100% bio-degradable, reusable goody-bags. His second announcement concerned the Robert Crown “Nutcracker on Ice” which will run from December 12th through December 14th. This will be the Center’s 34th annual performance of their very popular family production. To reserve your tickets stop at the Center or call.

Mr. Burke announced the trash day collection for Thursday November 27th will be collected on Saturday, November 29th, Condo’s and all recycling will be collected on Friday November 28th. Just as a reminder, the snow regulations go into effect on Monday December 1st, and for more information go to the website and our snowline 847-864-7669. Also he asked citizens to pay strict attention to the signs that have all of the information on them as well. The yard waste collections end this Thursday, December 4th.

2 November 24, 2008 Alderman Jean-Baptiste asked were there other sources where people can get information on the parking regulations during the winter season other than the website.

Mr. Voss explained that the public could obtain additional information from the newsletter, Parking 847-866-2923 direct, Parking Enforcement 847-448-8116, Streets and Sanitation 847-866-2940 and also by their personal emails in the City.

Mayor commented on the tree that was donated by local citizens in the 3rd Ward, and she asked Alderman Wynne to talk about the donors.

Alderman Wynne conveyed to the Council the names of the donators Allen & Sally Grach who live in the 1100 block of Judson. The tree was a seedling they brought back from a trip that grew into this beautiful 50 foot tree. It was cut down because it was encroaching on a magnificent maple tree that they had in the yard.

Mayor thanked Alderman Wynne for accepting the tree on behalf of the City, and commented that it opens the door for the other Aldermen to possibly place a tree in Fountain Square for a future Christmas.

COMMUNICATIONS:

The Clerk had no announcements.

CITIZEN COMMENT: AGENDA ITEMS

No Citizen comments.

CITIZEN COMMENT: NON-AGENDA TOPICS

Mr. Gerald Gordon, 1228 Lake St., presented a list of information he believed should be provided to the City Council and to the public prior to, or at the first Budget Session and wanted to have this all placed on line and he wanted a copy and declared that this is his official FOIA request.

The Mayor asked him exactly what did he expect to achieve by receiving the information. Mr. Gordon explained that he, the public, and the Council should have the information to know what is really happening in the City.

CONSENT AGENDA (Any item marked with an Asterisk*) Alderman Moran moved Council approval of the Consent Agenda. The motion was seconded by Alderman Rainey.





Roll Call. Voting aye – Wynne, Bernstein, Holmes, Moran, Tisdahl, Rainey, Wollin, Jean-Baptiste. Voting nay – none.

Motion carried (8-0)

–  –  –

* Approval of Minutes of the Regular City Council Meeting of November 10, 2008. * APPROVED-CONSENT AGENDA MOTION & ROLL CALL (9-0)

ADMINISTRATION & PUBLIC WORKS:

* Approval, as recommended, City of Evanston payroll for the period November 19, 2008, and City of Evanston bills

through November 25, 2008, as authorized and charged to the proper accounts:

–  –  –

* Recommend approval of contract for the purchase of claims administration services from CCMSI for Workers’ Compensation, Automobile Liability and General Liability at an estimated initial/administrative cost of $135,500, the actual cost will vary based upon the actual number of claims that the City has in any given year. Funded by the Insurance Fund.

* Recommend approval of the sole-source purchase and installation of a Portable Overt Digital Surveillance System (PODSS) and network products from RMS Technology Solution, LLC (135 Arlington Heights Rd., Buffalo Grove) for the Howard Street TIF District in the amount of $49,740. Funding provided by the Howard Street Tax Increment Financing District account.

* Recommend approval of Amendment #1 to the agreement with MWH Americas, Inc. (380 Interlocken Crescent, Broomfield, CO) for design of the Evanston/Wilmette Distribution System Interconnection. This amendment will increase the agreement amount by $44,658, from $289,628 to $334,286. The cost will be split evenly between Evanston and Wilmette. Evanston’s portion ($22,329) is funded by the Water Fund account.

* Recommend approval of Change Order #2 for the 2007 Water Main, Sewer and Street Improvements project with DiPaolo Company (4350 DiPaolo Center, Glenview). This will increase the contract amount by $79,137.51, from $2,533,126.81 to $$2,612,264.32. No time extension is granted as part of this change order. Funded by the Water Fund ($35,876.77), Sewer Fund ($11,232.84) and Capital Improvement Program ($32,027.90).

* Recommend approval of Change Order #2 from Central Lakes Construction (749 Pinecrest Dr., Prospect Heights) for additional work associated with basement flooding on September 13, 2008 at Fire Station #5 (2830 Central St.). This will increase the contract amount by $26,772, from $4,704,054.95 to $4,730,826.95. Funded by the Capital Improvement Program.

* Resolution 59-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 59-R-08, which abates for bond issue Series 1999 in the amount of $3,111,014.

* Resolution 60-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 60-R-08, which abates for bond issue Series 2000 in the amount of $2,622,000.

–  –  –

* Resolution 62-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 62-R-08, which abates for bond issue Series 2003 in the amount of $663,500.

* Resolution 63-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 63-R-08, which abates for bond issue Series 2004 in the amount of $105,350.

* Resolution 64-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 64-R-08, which abates for bond issue Series 2004B in the amount of $437,906.

* Resolution 65-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 65-R-08, which abates for bond issue Series 2005 in the amount of $1,405,275.

* Resolution 66-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 66-R-08, which abates for bond issue Series 2006 in the amount of $66,550.

–  –  –

* Resolution 68-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 68-R-08, which abates for bond issue Series 2008B in the amount of $12,274,100.

* Resolution 69-R-08 – General Obligation Debt Property Tax Abatement – Consideration of proposed Resolution 69-R-08, which abates for bond issue Series 2008C in the amount of $476,713.

* Ordinance 89-O-08 – Amends Section 1-17-1 of the City Code by Adding Subsection 1-17-1(C ) “Local Employment Program” – Consideration of proposed Ordinance 89-O-08, which amends Section 1-17-1 of the City Code to add Subsection 1-17-1(C ) “Local Employment Program” to ensure that Evanston residents are hired to perform 15% of the total work hours at a construction site and that a minimum of one Evanston resident is hired for those projects with a value at or greater than $500,000. Introduction * Ordinance 117-O-08 – Dedicates (for Alley Paving Purposes) Certain Land Owned by Louis Silverstein and Paula Cofresi Silverstein, north of Leonard Place and east of Asbury Avenue – Consideration of proposed Ordinance 117-O-08, which dedicates a portion of the 1211 Leonard Place parcel to the City of Evanston for the purposed of improving the adjacent public alley.

Introduction

* Ordinance 125-O-08 – Dedicates (for Alley Paving Purposes) Certain Land Owned by Stephen E.

Herz and Jamie Hochman Herz, north of Leonard Place and East of Asbury Avenue - Consideration of proposed Ordinance 117-O-08, which dedicates a portion of the 1207 Leonard Place parcel to the City of Evanston for the purposed of improving the adjacent public alley.

Introduction

* Ordinance 115-O-08 - Authorizes the Sale of City Surplus Fleet Vehicles Owned by the City of Evanston - Consideration of proposed Ordinance 115-O-08, introduced November 10, 2008, which declares various equipment and vehicles as surplus property to be sold at public auction.

For Action * Ordinance 116-O-08 - Decreases the Number of Class D Liquor Licenses - Nine Fish Restaurant Consideration of proposed Ordinance 116-O-08, introduced November 10, 2008, which amends Section 3-5-6 (D) of the City Code to decrease the number of Class D liquor licenses from 22 to 21 due to the closing of Nine Fish Restaurant, Inc. (2426 Main Street). For Action * Ordinance 122-O-08 2008 City of Evanston Tax Levy - Consideration of proposed Ordinance 122O-08, introduced November 10, 2008, annual property tax levy for General Fund, Police Pension Fund and Fire Pension Fund. For Action * Ordinance 124-O-08 2008 SSA #4 Tax Levy - Consideration of proposed Ordinance 124-O-08, introduced November 10, 2008, annual property tax levy for SSA #4. The funding source is the Special Service Area #4 taxing district in the Central Business District.

For Action

APPOINTMENTS:

–  –  –

ADMINISTRATION & PUBLIC WORKS:

(A3.2) Approval of Sole Source Purchase of Code Required Upgrades for City-Owned Elevators Recommend approval of sole source purchase of code required testing, upgrades and improvements for the elevators at the Civic Center, Municipal Service Center, and Church Street Self-Park with OTIS Elevator Co. (949 Oak Creek Drive, Lombard, IL) for $47, 150.83. Funding provided by FY 08/09 operating budgets for Parking Services and the Municipal Service Center as well as the Civic Center Interim Repairs Account. Alderman Holmes motioned for approval, second by Alderman Moran.

Roll Call: voting aye: Aldermen Wynne, Bernstein, Holmes, Moran, Tisdahl, Rainey, Wollin, Jean-Baptiste. Voting nay:

none. (8-0) motion carried.

(A22) Ordinance 123-O-08 208 Township Tax Levy Consideration of proposed ordinance 123-O-08, annual property tax levy for Evanston Township. This item was introduced in committee 11/10/08. For Action Alderman Holmes motioned for approval.

Alderman Rainey said she was voting against this proposal. It’s her firm belief and based on the information they have received that we are being over accessed for the township levy in excess of $300,000.

Mayor asked Alderman Rainey if this was discussed in the meeting.

Alderman Rainey answered yes, not tonight but in a previous meeting. She stated that we are over accessed because we keep over taxing and over estimating our client base and other expenses.

Alderman Jean-Baptiste asked for the representative from the township to be heard since she came to address this specific matter, and the Mayor agreed.



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