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«PROCEEDINGS OF THE MOUNTRAIL COUNTY COMMISSIONERS August 19, 2014 The Board met in regular session on Tuesday at 9:00 A.M. with Commissioners Arlo ...»

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PROCEEDINGS OF THE MOUNTRAIL COUNTY COMMISSIONERS

August 19, 2014

The Board met in regular session on Tuesday at 9:00 A.M. with Commissioners Arlo Borud, Greg

Boschee, Gary Jacobson, Colleen Reese and Trudy Ruland present. Also present during the meeting was Dave

Leftwich, Western Transportation Liaison for the ND Department of Transportation.

Chairman Borud called the meeting to order.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the Minutes of the August 5, 2014 meeting as corrected. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve payment of bills totaling $4,070,149.40 and the July Payroll checks #23184-23196 and direct deposits #7424-7557 totaling $704,322.21.

Upon roll call, all present voted yes. Motion carried. (A complete list of bills is posted on a regular basis on the Mountrail County Website @ www.co.mountrail.nd.us under the County Commissioner’s heading.) The Board tabled approving the 3D Seismic Survey to be conducted by Cougar Land Services on behalf of EOG for Section 22, Township 157 North, Range 90 West, (Clearwater) until the next Board meeting to be held on September 2, 2014, as they would like to have State’s Attorney, Wade Enget, review the surface permit.

Moved by Comm. Reese, seconded by Comm. Jacobson, to approve a residential lease agreement for Larry Munson, Engineer Tech in County Road & Bridge Department, for use of Stanley Townhome #8 from September 1, 2014 through August 31, 2015 with half of the deposit being paid in August and the other half being paid in September. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Reese, to approve a Part-time Employee Agreement for Kathy Craft at a starting wage of $20.129 per hour for the position of Eligibility Tech in the Social Services Department. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Reese, to approve a Temporary Employee Agreement for Maren Feiring at a wage of $17.368 per hour for the position of Direct Care Associate II in the Social Services Department. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Reese, seconded by Comm. Boschee, to approve waiving the fee lease for use of the South Complex Room by SRF Consulting Group sponsored by the Souris River Planning Council for public input on joint land uses study to be held on September 16, 2014. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Ruland, to approve the leasing of the South Complex to Andie Roise for the use of teaching both youth and adult yoga classes. Upon roll call, all present voted yes.

Motion carried.

Moved by Comm. Boschee, sec

–  –  –

Moved by Comm. Jacobson, seconded by Comm. Ruland, to appoint Charlie Sorenson to the County Planning Commission for the unexpired term of Trudy Ruland’s ending December 31, 2016. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the July fee report of the Sherriff’s Department. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Reese, seconded by Comm. Jacobson, to renew the lease for North Central Human Services for use of the Memorial Building through June 30, 2015. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Reese, seconded by Comm. Boschee, to approve a Full-time Employee Agreement for Bradley Ellis at a starting salary of $3,514 per month for the position of Custodian in the County Buildings Department. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Reese, seconded by Comm. Jacobson to approve a salary increase to $49,236.00 a year for Shawna Ott for a step-raise in the Sheriff’s Department. Upon roll call, all present voted yes. Motion carried.

County Engineer, Jana Heberlie, met with the Board to discuss matters dealing with the County Road & Bridge Department. County Road & Bridge Supervisor, Monte Dyke, and State’s Attorney, Wade Enget, were also present. Craig Smith, an attorney from Crowley-Fleck representing Hess, was also present.

Charlie Sorenson, Chairman of Debing Township, met with the Board to discuss previous monetary assistance given by the County at the May 6, 2014 Commissioner Meeting. Chairman Sorenson told the Board that the previous assistance granted to Debing Township was given for the two mile stretch of road referred to as 59th St NW between Sections 1 & 12 & 2 & 11 of Debing Township subject to Statoil contributing $200,000 and Debing Township contributing $50,000 towards the two mile project. Chairman Sorenson informed the Board that Statoil has since backed out of giving the $200,000, and was looking to see if the Board would change the stipulation, and still give Debing Township $200,000 without Statoil contributing money.

Moved by Comm. Boschee, seconded by Comm. Reese, to allocate the amount of $200,000 to rebuild a stretch of road referred to as 59th St NW removing the stipulation of Statoil contributing $200,000. Upon roll call, all present voted yes. Motion carried.

Engineer Heberlie asked the Board to allow her permission to create and implement a new process in better assisting Townships that come to the board acquiring assistance for money for roads. Engineer Heberlie told the Board that she felt by implementing this new process, it would help the Board in assisting them to make a better decision in determining a set amount of money for each township that requests assistance with input from the Road & Bridge Department and Planning and Zoning. The Board agreed with Engineer Heberlie to create a new process for Townships looking for road assistance from the County by developing a rate system.





Engineer Heberlie will bring back to board for consideration once completed.

–  –  –

However, Engineer Heberlie did inform the Board that she would be in contact with Powers Lake Township Board to be put on next year’s road projects.

Engineer Heberlie presented to the Board findings from the request from the Little Knife Cabin area asking the County for help with road drainage. Engineer Heberlie told the Board that the cabins are built at the bottom of the hills with the roads having no ditches thus would be a huge project for the County to take on.

State’s Attorney Enget, told the Board he felt that the Little Knife Cabin area should create a rural service district so that they can collect special assessments for this project and work with the Corps of Engineers.

Rick Hanson, from Westlie Truck Center in Minot, was present for the bid letting for the purchase of one 2013 or newer Snow Plow Truck for the Road & Bridge Department, There were two bids from Westlie Truck Center.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to accept the low bid in the amount of $215,405.00 from Westlie Truck Center for the purchase of one 2014 Duraclass Sidewinder Snow Plow Truck for the Road & Bridge Department. Upon roll call, all present voted yes. Motion carried.

Kristopher Swanson, from Burlington Northern Santa Fe Railway, appeared before the Board to address concerns with improving communications between BNSF and the Road & Bridge Department in getting better adequate notices of road closures when BNSF is working on railroad crossings around the County. The Board and Engineer Heberlie felt that more than a 48-hour notice is needed for a road closure, and also felt that BNSF needs to do a better job in thinking about the impact these road closures have on emergency services response times. Also present was Roger Evans regarding Manitou Township road and the County road drainage issues with adding another track beside it. Engineer Heberlie did state she would remove the silt build up from the culverts. Another concern brought forth by Engineer Heberlie was from a citizen on 83rd Ave NW wondering on the closure of the road for a long period of time. Mr. Swanson stated that railway crossing had to be reengineered due to the height of the tracks so will be closed for undetermined amount of time.

Engineer Heberlie informed the Board that Hess had cancelled its meeting appearing before the Board in regards to presenting its tabled proposals which consisted of improving section line at Sections 13, Township 154 North, Range 94 West (Unorganized Township) and Section 18, Township 154 North, Range 93 West (Rat Lake Township) from the last meeting due to inadequate time to review the proposals by all parties involved, and the proposals not meeting Mountrail County road design standards. Mr. Craig Smith from Crowley Fleck, representing Hess, told the Board that Hess was working on the project back in January, and the Board questioned why Hess did not come to the Road & Bridge Department back then. As a result, Engineer Heberlie expressed her concerns before the Board that there should be standards put into place and compiled into a single information package so that each company requesting to build a road around the County should know what is expected of them in meeting County Road Standards along with fees prior to meeting before the Board.

Engineer Heberlie felt this would cut down on unnecessary time and expense to the County to include fees incurred from a third-party agency reviewing road designs. The Board agreed with Engineer Heberlie to put together a new packet so that each company requesting to build a road around the County should know what is expected of them in meeting County Road Standards and fees prior to meeting before the Board.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve change order #1 for County Road 5, Ross, North, 89th Ave NW in the amount of $419.64 for Railway Protection Insurance. Upon roll call, all present voted yes. Motion carried.

–  –  –

Engineer Heberlie informed the Board that a temporary road closure was needed between 68th and 70th St on the County Road 7, Manitou, project due to a spring water problem. As a result, Engineer Heberlie informed the Board that a change order is coming on this project.

Engineer Heberlie informed the Board of a recently dismissed employee in the Road & Bridge Department and that a road worker position is currently being advertised.

Engineer Heberlie informed the Board that all traffic counts should be completed by the Road & Bridge Department to present to the Board along with prioritizing road projects for 2015. As a result, Engineer Heberlie requested a special meeting with the Board to go over these projects. The Board will meet at 7 a.m. on September 2, 2014 to allow time for the Board to review and prioritize these road projects.

State’s Attorney, Wade Enget, brought before the Board a memo from Social Services Director, Bryan Quigley, requesting contracting with Orvin Lommen one day per week effective August 19, 2014 due to an increased need for counseling services in Mountrail County. In the memo, Director Quigley, stated that the Social Services budget is sufficient to cover the amount needed for 2014 at a rate of $38.50 per hour and increasing to $45 per hour in 2015. Attorney Enget told the Board this could help with quicker turn-around times with domestic violence cases.

County Treasurer, Shena Wold, met with the Board to discuss the renewal of certificate of deposits.

Moved by Comm. Boschee, seconded by Comm. Reese, to not renew the certificates of deposits in the amount of $280,784.22 becoming due for the General Fund but instead roll them over into two money market accounts since no banks were interested in the certificate of deposits. Upon roll call, all present voted yes.

Motion carried.

Shirley Brentrup, Vision West ND Program Director, and Vicky Steiner, Executive Director of the ND Association of Oil and Gas Producing Counties, met with the Board and presented a final summary of the regional plan and to gain final acknowledgement from the Board on this plan. In addition, they discussed with the Board the programs Vision West has to offer and a new website portal coming from Vision West to attract future childcare workers, as there is a shortage of daycare across the region.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to have Chairman Borud sign the Resolution of the Mountrail County Commission endorsing the Vision West North Dakota Regional Plan For Sustainable Development. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve a salary increase to $49,236.00 a year for Ryder Uran for a step-raise in the Sheriff’s Department. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Reese, to approve the lease agreement for the use of the South Complex by Pinnacle for a retirement party on September 28, 2014. Upon roll call, all present voted yes. Motion carried.

–  –  –

Moved by Comm. Boschee, seconded by Comm. Jacobson, to hold a Public Hearing on Tuesday, September 16, 2014 at 10:00 A.M. in the Community/Commissioner’s Room located on the second floor of the Mountrail County Courthouse, 101 North Main Street, Stanley, North Dakota, for the purpose of receiving comments on a zoning amendment request filed by Glacier Energy Services, Inc., with concurrence from landowner, David Hilleren, for an amendment to the Mountrail County Zoning Map to rezone a 10 acre, more or less, tract of land described as Government Lot 4 of the NW¼ Section 2, Township 150 North, Range 92 West (Unorganized Township)from agricultural to industrial for the purpose of a water depot. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Reese, to hold a Public Hearing on Tuesday, September 16, 2014 at 10:10 A.M. in the Community/Commissioner’s Room located on the second floor of the Mountrail County Courthouse, 101 North Main Street, Stanley, North Dakota, for the purpose of receiving comments on a zoning amendment request filed by Giles Radtke for an amendment to the Mountrail County Zoning Map to rezone a 6.46 acre, more or less, tract of land described as Lot 1 of Polly Acres Subdivision Section 5, Township 154 North, Range 93 West (Rat Lake Township) from agricultural to residential to allow placement of a mobile home. Upon roll call, all present voted yes. Motion carried.



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