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«Proceedings of the Mountrail County Commissioners May 17, 2016 The Board met in regular session on Tuesday at 9:00 A.M. with Commissioners Arlo ...»

May 17, 2016 Minutes – Page 1

Proceedings of the Mountrail County Commissioners

May 17, 2016

The Board met in regular session on Tuesday at 9:00 A.M. with Commissioners Arlo Borud, Greg

Boschee,Garry Jacobson, Colleen Reese, and Trudy Ruland. Also present was Dave Leftwich of the

NDDOT, Jordan Kannianen Candidate for District 4 Senate, and James Johns with the New Town City

Police.

Chairman Borud called the meeting to order.

Moved by Comm. Boschee, seconded by Comm. Ruland to approve the Minutes of the May 3, 2016 meeting as corrected. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Ruland, seconded by Comm. Reese, to approve the Minutes of the May 4, 2016 Special meeting as corrected. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve the bills totaling $275,559.27.Upon roll call, all present voted yes. Motion carried. (A complete list of bills is posted on a regular basis on the Mountrail County Website @ www.co.mountrail.nd.us under the County Commissioner’s heading.) Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the April 2016 fees for the Clerk of Courts Office. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Reese, to approve the transfer for Oil & Gas allocations totaling $790,000.19 for current allocations from the General Fund to the County Road & Bridge Fund (80% of Oil & Gas Funds). Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Reese, to approve the transfer for the final 3% payment from FEMA and the State for 2011 Flood Disaster totaling $2,095.91 from the 2011 Flood Disaster fund to the County Road & Bridge Fund. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 314 from the City of Stanley on CR8 and 61st Street NW located in Section 29 and 32 in Township 156 North, Range 91 West (Idaho Township) to bore for storm water pipeline. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 315 from Foundation Energy Management, LLC on CR12 and 42nd Street located in Section 2 in Township 152 North, Range 88 West (Plaza Township) to bore for produced water pipeline. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 316 from Stat Oil & Gas LP on old CR2 and 63rd Street NW located in Section 24 in Township 156 North, Range 93 West (Manitou Township) to bore for salt water.Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 317 from Reservation Telephone Cooperative on CR12 and 42nd Street NW located in Section 4 in Township 152 North, Range 88 West (Plaza Township) to bore for communication fibers. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 318 from Reservation Telephone Cooperative on CR1 and 64th Avenue NW located in Section 5 and 4 in Township 152 North, Range 88 West (Plaza Township) to bore for communication fibers. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the Road Crossing Permit 319 from Northwest Communications Cooperative on CR7 and 92nd Avenue NW located in Section 2 in Township 158 North, Range 93 West (Powers Lake Township) to bore for fiber optic cable. Upon roll call, all present voted yes. Motion carried.

–  –  –

Moved by Comm. Boschee, seconded by Comm. Reese, to approve the Temporary Full-Time Agreement for David W. Johnson Jr. for the Road & Bridge department totaling $18.00 per hour and to not exceed 45 hours per week and no more than 450 hours per year. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Ruland, seconded by Comm. Boschee, to approve the Regular Full-Time Agreement for Madison Christenson for the Clerk of Courts Office totaling $45,008.04 per year. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve the salary increase for Martin R. Burch from the Sheriff’s Department totaling $58,920.00 a year effective June 1, 2016 for successful completion of the probationary period. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the salary increase for Deanna A. Porth from the Sheriff’s Department totaling $58,920.00 a year effective June 1, 2016 for successful completion of the probationary period. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve the salary increase for Ethan Stein from the Sheriff’s Department totaling $58,920.00 a year effective June 1, 2016 for successful completion of the probationary period. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the salary increase for Julissa Gonzalez from the Sheriff’s Department totaling $4,443.00 per month effective June 1, 2016 for successful completion of the probationary period. Upon roll call, all present voted yes. Motion carried.





Moved by Comm. Boschee, seconded by Comm. Ruland, to approve the changes to 401 Timekeeping and 207 Work Schedules and Overtime within the Employee Manual/Handbook. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Reese, to approve changing the County’s insurance company from Reynolds Insurance to BBH Insurance effective on June 29, 2016. Upon roll call, all present voted yes. Motion carried.

Discussion was held on interviewing for the Jail Administrator Position.

Discussion was held on the Plaza shop plans for the sewer hook ups that were presented by Ackerman & Estvold at the May 3, 2016 meeting. The Board was in agreement that the City of Plaza should be responsible for the charges because the County did not request the plans from Ackerman & Estvold.

Lori Hanson, Tax Director met with the Board to discuss abatements.

Moved by Comm. Ruland, seconded by Comm. Boschee, to approve the abatement and refund of the 2014 taxes that were paid on property number 61-0094331 because the manufactured home is owned by a mobile home dealer and its purpose is for resale. Upon roll call, all present voted yes.

Motion carried.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the cancellation of the 2016 mobile home taxes and refund the taxes on property number 45-9000400 that have been paid because the home has been removed. Upon roll call, all present voted yes. Motion carried.

Tax Director Hanson gave an update on the possessory interest tax from the Three Affiliated Tribes on all public utilities.

Wade Enget, States Attorney, met with the Board and gave an update on the revised liquor resolution which states applicants must be in compliance with zoning ordinances.

Moved by Comm. Boschee, seconded by Comm. Ruland, to approve the first reading of the liquor resolution and the publication. Upon roll call, all present voted yes. Motion carried.

Bryan Quigley, Social Services Director, met with the Board to discuss issues with Social Services.

Discussion was held on how Foster care is funded.

–  –  –

Discussion was held on why the foster parents in the new foster care house don’t pay rent when they are being paid a salary. Director Quigley stated the foster parents in the county owned foster care house have a contract that states they cannot refuse children.

The Board reviewed the cuts made by the Department of Human Services and Director Quigley gave an update on the revenue and budget.

Garrett Volk, IT Coordinator, met with the Board to discuss the issue that the Board is having issues receiving emails from the Auditor’s Office that contain the Board agenda items. Coordinator Volk brought the option up to the board which included creating a share point on the server or website that the Commissioners could log onto to view the documents.

Jim Hennessy, Ag Agent; Ryan Anderson and Dennis Deutsch with Ackerman & Estvold; Dustin Roise and James Moen with the Weed Board; and Darryl Kaylor with R & K Contractors Inc., met with the Board to discuss the bid results for the new weed control shop. R & K Contractors were the lowest bidder for the steel building option and the bids for the pole building were over budget. Both options for the new shop were over budget. Comm. Boschee spoke to Goodon before the meeting and Goodon had quoted a lower price. Engineer Deutsch and Engineer Kaylor both stated the County needs to follow building codes. Comm. Boschee stated Don Longmuir and the City of Stanley Inspector could help the County understand the building codes.

Moved by Comm. Reese, seconded by Comm. Boschee, to reject all bids and invite Goodon, Don Longmuir and the City Inspector to the next Commissioner meeting. Upon roll call, all present voted yes.

Motion carried.

Ag Agent, Hennessy, gave an update on the America the Beautiful Grant that will be used to landscape the South Complex. Ag Agent Hennessy stated the County will be responsible for cost of the project and then will be reimbursed from the grant and the estimated total project cost is $21,606.50 Jana Heberlie, Road & Bridge Engineer, met with the Board to discuss Road & Bridge issues Austin Cahoon with Enbridge Pipeline met with the Board to request permission to be in the County’s ROW temporarily. Corrosion protection will be added to the pipeline which needs to be connected to a power pole. The power poles are located on the edge of the easement and when the poles are moved by Mountrail William, Enbridge will also move the pipeline.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the temporary permit for Enbridge to be in the County ROW pending Engineers Heberlie’s approval of the permit. Upon roll call, all present voted yes. Motion carried.

Engineer Heberlie stated the Central Specialties, Inc. (CSI) was the lowest bidder on the Plaza project. The Board had question about road projects awarded to CSI that were still open. Allan Minnerath with CSI was present to answer questions and to ask the Board to consider CSI for the Plaza road projects. Engineer Heberlie stated 2 of the 3 outstanding open projects have been completed. Allan Minnerath stated the open project will likely end up in court but requested CSI still be considered for the Plaza South, North, and East projects. Allan Minnerath also requested payment of retainage which is over $700,000 for Manitou Rd. Engineer Heberlie will check with States Attorney Enget to see how much to withhold.

Moved by Comm. Boschee, seconded by Comm. Reese, to accept Central Specialties, Inc. for the Plaza South, North, and East projects. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Reese, seconded by Comm. Ruland, to approve the Task Agreement for the Tagus road overlay and reconstruction project with Brosz Engineering. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Boschee, to approve the preliminary agreement for the Blaisdell widening, and mining and blending for next year. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Jacobson, seconded by Comm. Ruland, to approve the final payment to Central Specialties, Inc. for the 2015 Tagus Spur construction in the amount of $27,113.55 to close the project. Upon roll call, all present voted yes. Motion carried.

–  –  –

Moved by Comm. Boschee, seconded by Comm. Reese, to approve the publication for bids for the Plaza East and Old Highway 2 projects that were awarded funding from the SB2103. Upon roll call, all present voted yes. Motion carried.

Moved by Comm. Boschee, seconded by Comm. Reese, to approve the 2 Gravel Crushing Agreements with Edwards Gravel for 80,000 yards in Section 35, Township 158 North, Range 94 West and 80,000 yards in Section 18, Township 152 North, Range 90 West. Upon roll call, all present voted yes. Motion carried.

Engineer Heberlie informed the Board that there will be a change order from Sauber Engineering for the White Earth Bridge project.

Engineer Heberlie gave an update on the Township Billing Summary.

Discussion was held on the ROW concerns at White Earth Cottage Site Lot 39.

Moved by Comm. Boschee, seconded by Comm. Jacobson, to approve the payment of 50% retainage fees for the Manitou Rd to Central Specialties, Inc. Upon roll call, all present voted yes. Motion carried.

Brian Kunz, Konrad Johnson, and Mike Janssen with Adolfson & Peterson and Anthony Enright with Klein McCarthy Architects met with the Board to give an update on the new jail facility.

States Attorney Enget met with the Board to discuss the Agreement for the Pay Water System Development Charges and Declaration Concerning Special Assessments concerning the special assessments between the BIA, City of New Town, and Mountrail County. Also present for the discussion was Jon R. Cameron with US Senator John Hoeven’s office.

Moved by Comm. Boschee, seconded by Comm. Reese, to approve and to sign the Agreement for the Pay Water System Development Charges and Declaration and States Attorney Enget would like to express great appreciation for Jon Cameron’s help in this matter. Upon roll call, all present voted yes.

Motion carried.

Approved 05/17/2016 - Payment 05/17/2016

–  –  –

The Board adjourned at 3:25 P.M. to meet in special session on Thursday, May 26, 2016 at 7:45 A.M.

Accepted and approved this 7th day of June, 2016.

–  –  –





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