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«OCCUPATIONAL HEALTH AND SAFETY POLICY AND PROCEDURES MANUAL Table of Contents Health and Safety Policy Occupational Health and Safety In Workplaces ...»

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Table of Contents

Health and Safety Policy

Occupational Health and Safety

In Workplaces

Duties of Workers

What the law requires

Duties Of Your Employer

Your Responsibilities

Your Rights

Your Right To Know

Your Right To Participate

Committees Have Duties To:

Your Right To Refuse

Add Contact Information Here:


Warehouse and Delivery Staff

Warehouse Supervisor

Sales Staff and Suppliers

Safety Officer

Branch Manager


Branch Manager

Safety Officer

Critical Injury Protocol

Accident Investigation Policy

Environmental Policy

Acknowledgement & Agreement Receipt

Forward Your Company Name is committed to the Health and Safety of all our employees.

The purpose of the Health and Safety policies and procedures is to guide and direct all employees to work safely and prevent injury, to themselves and others.

All employees are encouraged to participate in developing, implementing, and enforcing Health and Safety policies and procedures. All employees must take all reasonable steps to prevent accidents and never sacrifice safety for expedience.

Our goal is to eliminate or minimize hazards that can cause accidents.

It is company policy that all employees be given a copy of the policies manual and be familiar with its contents.

This policy will be reviewed annually.

Together we can achieve a safe and happy work environment.

–  –  –

Your Company Name is committed to the goal of providing and maintaining a healthy and safe working environment, with a view to continuous improvement.

This goal is only achievable by adherence to established objectives striving to exceed all obligations under applicable legislation, and by fostering an enthusiastic commitment to health, safety and the environment within Your Company Name personnel, contractors and visitors.

In particular:

Management, working in cooperation with the Joint Health and Safety Committee, will strive to take all reasonable steps to reduce workplace hazards to as low as reasonably achievable.

Supervisors and managers are held accountable for the health and safety of all employees under their supervision. This includes responsibility for applicable training and instruction, appropriate followup on reported health and safety concerns, and implementation of recommended corrective action. This accountability is integrated into the performance appraisal system.

Supervisors, workers and visitors are expected to perform their duties and responsibilities in a safe and healthful manner, and are accountable for the Health and Safety of themselves and others.

Your Company Name is committed to providing all necessary training and instruction to ensure that appropriate work practices are followed on the job, and to promote their use off the job.

If necessary, Your Company Name will take disciplinary action where individuals fail to work in a healthy and safe manner, or do not comply with applicable legislation or corporate policies and procedures.

Health, safety, the environment and loss control in the workplace are everyone’s responsibility. Your Company Name expects that everyone will join in our efforts to provide a healthy and safe working environment on a continuous day to day basis. Only through the dedication and efforts of all individuals can Your Company Name succeed in providing a healthy safe working environment.

–  –  –

One of your most important responsibilities is to protect your Health and Safety as well as that of your co-workers. This booklet will discuss some of your duties under the occupational Health and Safety legislation and help you to make your workplace safer and healthier.

What the law requires Workplaces under the jurisdiction are governed by your provincial legislation.

The legislation places duties on owners, employers, workers, suppliers, the selfemployed and contractors, to establish and maintain safe and healthy working conditions. The legislation is administered by your provincial legislation. Your officials are responsible for monitoring compliance.

Duties Of Your Employer Your employer is responsible for providing you with safe and healthy working conditions. This includes a duty to protect you from violence, discrimination and harassment. You must cooperate with your employer in making your workplace safe and healthy.

Your Responsibilities

You must also comply with the legislation. You have responsibilities to:

protect your own Health and Safety and that of your co-workers;

not initiate or participate in the harassment of another worker; and co-operate with your supervisor and anyone else with duties under the legislation.

Your Rights

The legislation gives your three rights:

the right to know the hazards at work and how to control them;

the right to participate in Occupational Health and Safety; and

–  –  –

Your Right To Know The Act requires your employer to provide you with all the information you need to control the hazards you face at work. For example, chemicals at the workplace must be listed. You are entitled to review this list. Your employer must train you to safely handle the chemicals you will work with. If you are inexperienced, you must receive an orientation which includes;

–  –  –

You must also be supervised closely by a competent supervisor.

Your Right To Participate You have the right to become involved in occupational Health and Safety.

The legislation encourages employers and workers to work together to maintain a healthy and safe workplace. Employers at workplaces with (ten or more – consult your provincial act) workers must set up an occupational health committee of employer and worker representatives.

Committees Have Duties To:

–  –  –

Committee members are entitled to five days (consult your provincial legislation) of unpaid educational leave each year to take occupational Health and Safety courses.

They may attend courses provided by the Division without loss of pay or benefits.

Certain types of workplaces with less than (ten – consult your provincial act) employees must have a worker Health and Safety representative. The representative must be selected by the workers at the workplace. He or she has many of the responsibilities of an occupational health committee.

Your Right To Refuse You have the right to refuse to do work which you believe is unusually dangerous.

The unusual danger may be to you or to anyone else. An unusual danger could

include such things as:

a danger which is not normal for your occupation or the job;

a danger under which you would not normally carry out your job; and/or a situation for which you are not properly trained, equipped or experienced.

To exercise this right, use the following guidelines.

Once you believe that the work you have been asked to do is unusually dangerous, you should inform your supervisor. Make sure that the supervisor understands that you are refusing to do the disputed job for health and safety reasons. Work with the supervisor to attempt to resolve the problem.

If the problem cannot be resolved by the supervisor to your satisfaction, and no worker health and safety representative or occupational health committee exists at the workplace, your supervisor should phone the Division and ask for advice. You also have the right to contact the Division at any time.

The supervisor has the right to assign you to other work (at no loss in pay or benefits) until the matter is resolved.

Do not leave the site without the permission of your employer.

If a committee exists at the workplace, contact your local representative and ask for help. Your supervisor should contact the co-chairpersons and ask them to investigate. They will try to resolve the matter. If they cannot resolve the matter to your satisfaction, they will convene for an emergency

–  –  –

Your occupational health committee has investigated and ruled against your refusal.

If the committee rules against your refusal, you have the right to appeal the ruling to an occupational health officer. The officer will investigate and prepare a report on the disputed work. If you disagree with the decision of the officer, you may appeal to the director of the Division.

An employer cannot assign another worker to do the disputed job unless the

replacement worker is advised in writing:

–  –  –

of the reasons why the employer believes that there placement worker can do the disputed job safely;

that the replacement worker also has the right to refuse; and

–  –  –

Our safety program is the responsibility of all levels of company employees. The chain of responsibility is as follows.

1) Warehouse staff and delivery driver report to the warehouse supervisor.

2) Warehouse supervisor, sales staff and suppliers report to the safety officer.

3) Safety officer reports to the branch manager.

4) All employees are responsible for the health and safety of all visitors or contractors brought on site by them, and to insure that they are aware of and follow all company safety rules and procedures at a minimum.

Warehouse And Delivery Staff

Warehouse and delivery people are accountable to the warehouse supervisor for ensuring that all aspects of Occupational Health & Safety policy are followed.

Employees must take an active roll in protecting and promoting their health, safety and accident prevention. You must not perform activities that jeopardize your health and safety or that of others.

Warehouse Supervisor

The warehouse supervisor is accountable to the safety officer and is responsible for ensuring the Occupational health & safety policy is followed. They must provide leadership in all aspects of Health and Safety including developing policy and procedure. They are also responsible for ensuring proper procedures are followed in the lacquer areas for pouring, mixing and storing flammable products.

Sales Staff And Suppliers

Sales staff is accountable to the safety officer for ensuring that Occupational Health & Safety policies are followed. They are responsible for all aspects of health and safety in their area of the office and sample areas.

Suppliers are accountable to the safety officer for providing WHMIS and MSDS (Material Safety Data Sheets) sheets for all hazardous products supplied by them.

–  –  –

The safety officer is accountable to the branch manager and is responsible for Occupational Health & Safety performance for all employees in their branch at all levels.

The safety officer must provide leadership in all aspects of health and safety activities at work or otherwise. The safety officer must take an active roll in all aspects of safety, within their branch.

Branch Manager The branch manager is responsible for the health and safety of all employees within their branch. The branch manager must ensure all policies and procedures are followed according to Occupational Health & Safety.

–  –  –

Branch Manager

1) Ensure that all reasonable steps are taken to prevent accidents.

2) Ensure that standards and procedures are developed and maintained.

3) Be familiar with the Occupational Health & Safety act and any revised regulations and ensure they are followed.

4) Ensure that all employees are instructed in the procedures and requirements of Occupational Health & Safety.

5) Review accident reports, safety audits and other related material relative to health or safety.

Safety Officer

1. Ensure that all reasonable steps are taken to prevent accidents.

2. Be familiar with Occupational Health & Safety act, the company policy and any other legislation pertaining to health or safety.

3. Ensure all policies and legislation is followed by all levels of employees.

4. Ensure safety meetings are held and minutes are recorded, posted and filed accordingly to Occupational Health & Safety regulations.

5. Ensure all accidents are reported and investigated.

Health & Safety Manual Page 10 of 20

6. Ensure MSDS sheets are provided for all hazardous materials delivered to the workplace and are readily available for employees to review.

6) Review all MSDS and advise/train employees in the safe use, storage and transportation of controlled or dangerous products including what to do in case of an accidental spill or emergency.

7. Ensure employees are instructed in the procedures and requirements of Occupational Health & Safety.

8. Review all accidents and near misses to determine root and basic causes, with suggestion/implementation of changes to prevent re-occurrence.

9. Ensure all employees are trained in WHMIS (Workplace Hazardous Material Information System)

All Other Staff

1) Comply with all Company Procedures, Safety Policy and requirements of Occupational Health & Safety.

2) Be responsible for working safely and carrying out their duties with skill and care as to not cause accidental injury to themselves, fellow employees or the general public.

3) Immediately report all injuries, near misses or potential hazards to their supervisor.

4) Know the location of all fire extinguishers, fire alarms or other warning devices.

5) Ensure all personal safety equipment is being used properly.

6) Never engage in horse play or tomfoolery.

7) Maintain clean and orderly work area.

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